Trip support & fuel management software
FlyManager centralizes fuel requests, ground handling, supplier price lists and fuel ticket reconciliation in a single platform, with every service linked to the trip and leg it belongs to.
Built for aviation brokers, trip support providers and fuel resellers.
When fuel releases, handling confirmations and supplier invoices are spread across separate channels, errors are difficult to detect and costly to correct.
Fuel releases, handling confirmations and permits are distributed across email, messaging apps and phone calls, with no single source of truth.
Each supplier publishes rates in a different format, making it time-consuming to identify the best total cost for a given airport and volume.
Supplier invoices often arrive weeks or months after the uplift, when the agreed price and volume are no longer easy to verify.
When costs and client billing are held in separate systems, the actual profitability of each trip cannot be measured accurately.
One record
Every service is linked to its trip and leg. Schedule or aircraft changes are reflected automatically across requests, documents and costs, eliminating duplicate data entry.
Services
Each service has its own vendor, status and documents, and rolls up to the trip, the client and the invoice. Set them independently for each departure and arrival.
Fuel requests, releases and quotes per leg, with supplier, into-plane agent and volume.
Handling requests and confirmations, plus GPU, parking, ramp, de-icing and crew transport.
Landing and overflight permits and slots, with status and reference numbers per leg.
Orders per leg with dietary notes, delivery times and vendor.
Crew hotels, VIP transfers and pickup times, linked to the trip schedule.
Fuel suite
Manage supplier price lists, compare total costs by airport, issue fuel releases and reconcile tickets against supplier invoices.
Keep every supplier’s price list in one database, by airport and fuel type, and review the total cost before confirming.
Match each into-plane ticket against the release and the supplier’s invoice, regardless of when the invoice is received.
Vendors & handling
Maintain suppliers, resellers, into-plane agents and handlers in a single directory, including contacts, contracts and payment terms. Issue requests and record confirmations directly from the trip.
Documents
Requests, confirmations and invoices are produced with your company branding and current trip information. Any change to the trip is applied to all related documents.
Pricing
All plans include every service module. Select the plan that matches the size of your organization.
For independent brokers.
Most popular
For trip support teams.
For growing operations.
For 24/7 desks and high volume.
Aviation brokers, trip support providers, fuel resellers and dispatch teams that arrange fuel, handling, permits and other services for aircraft operators.
Yes. Price lists can be imported from spreadsheets, and our team assists with configuring existing suppliers, handlers and rates during onboarding.
Each into-plane ticket is matched against the fuel release you sent and the supplier’s invoice. Any difference in volume, price or fees is flagged so you can approve, dispute or request a credit.
Yes. The client portal gives operators and crews a read-only view of fuel, handling and permit status, plus their documents.
Our team configures your account and imports your suppliers, handlers and price lists, so your operations continue as usual during setup.
In a 30-minute session, our team will present FlyManager using a representative trip, from fuel request to invoice reconciliation.
Email: info@flymanager.com